Notice of Annual General Meeting of Members And Call for Nominations to the Board of Directors 

THE VICTORIA INNOVATION, ADVANCED TECHNOLOGY AND ENTREPRENEURSHIP COUNCIL

        NOTICE OF ANNUAL GENERAL AND MEETING OF MEMBERS

NOTICE IS HEREBY GIVEN that the Annual General meeting of the Members of the VICTORIA INNOVATION, ADVANCED TECHNOLOGY AND ENTREPRENEURSHIP COUNCIL (“VIATEC”) will be held on September 25, 2025 at the hour of 5:00 o’clock in the afternoon, at 777 Fort Street, Victoria, British Columbia, V8W 1G9, for the following purposes:

(1)    To receive the minutes of the 2024 Annual General Meeting 

(2)     To receive and consider the Financial statements of VIATEC and to receive the report of the auditors thereon;

(3)     To appoint auditors for the ensuing year and to authorize the directors to fix the remuneration of the auditors; 

(4)    To set the number of directors and announce the newly elected new directors

(5)    To receive the report of the directors; and

(6)    To transact such further or other business as may properly come before the meeting or any adjournment thereof.

DATED at Victoria, British Columbia, August 25, 2025

BY ORDER OF THE BOARD

Board Nominations are now Open!  
As a Candidate please review the expected commitment and fill out the nomination form HERE. Nominations close Sept. 2nd, 2025 @ 3pm.

Sponsorship is available for this year’s AGM, please contact tessa@viatec.ca

VIATEC is using SmartBallot to facilitate online voting for the 2025 Annual General Meeting.  The online voting will take place prior to the AGM. SmartBallot servers are located in Canada, and utilize end-to-end encryption.  By participating in the 2025 Annual General Meeting, you authorize VIATEC to collect and use your personal information for the purposes of identifying you and recording your votes for this Annual General Meeting, and to share that personal information with SmartBallot to the extent necessary to identify you and record your votes.

Agenda

1.  Call to Order for AGM - September 25, 2025
2.  Minutes of the Annual General Meeting held on September 19, 2024
3.  Financial Statements and Auditor’s Report
4.  Appointment of Auditors
5.  Set Number of Directors and announce the elected Directors
6.  Board’s Report
7.  Other Business

To register for the AGM please click HERE

“RULES” for Digital voting Prior to the AGM

• An email will be sent to you asking for an email confirmation from SmartBallot prior to online voting opening. Your Primary contact (CEO/Liaison) of your company membership will receive the email. 
• Complete your identity/email verification
• When Voting opens, an email will be sent to you with a secured link.
• Only member companies have full voting privileges and only 1 vote per/company. 
• If the primary CEO/Liaison cannot vote please let us know at info@viatec.ca 
• Generic emails are not considered unique so please contact info@viatec.ca and we can update your email information. 
• Online voting will open Sept. 9th and closes Sept. 18th at 3 pm. The newly elected board members will be announced on Sep 25, 2025 at the AGM.

Please view the full instructions here

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